Cosmic Creativity > Rules and Regulations

Cosmic Creativity

Rules and Regulations

Info for Kids

Here’s what you have to do:

Take a look at the book, Dear Earthling: Cosmic Correspondent, by Pen Avey.
Get to know the characters and the plot
Design your own front cover for the book! Your cover should be a 5.5" wide by 8.5" tall and it should include the title of the book, the author’s name (Pen Avey) and the cover illustrator’s name (your name)!
Submit your Entry Form and your artwork in the same email.

Info for Parents, Guardians and Teachers

Eligibility of Artists

Open to residents of Canada, the United Kingdom and the United States who are enrolled as full-time students in a public, private institutional school, or home school ages 8 to 12 at the time of their entry.
Entries must be made by either the parent or guardian of the minor artist of the submission, or by the artist’s teacher with the permission of the artist’s parent or guardian

How to Enter

NO PURCHASE NECESSARY. Internet access required.
Entries must be submitted by either the parent or guardian of the minor artist of the submission, or by the artist’s teacher with the permission of the artist’s parent or guardian.
To enter, download the entry form.
Complete the entry form as indicated. All fields must be completed unless indicated as optional. Put your entry form and submission (the “Submission”) into one email and send it to contests@commondeerpress.com with Cosmic Creativity in the Subject Line.
Limit one (1) one Submission per artist. At any time during the Contest Period, entrants may only use one email address even if they have more than one.
Duplication, or any attempts to exceed the maximum number of entries per artist is a violation of these Official Contest Rules and may result in disqualification.

Conditions Applicable to the Submission Entered

The following conditions apply to the Submission entered.

File format and submission

Images must be submitted as a .jpeg file (parents/guardian can assist with scanning the document to the following specifications: 1650 x 2,550 pixels to suit a 5.5" wide by 8.5" tall book).

Include the entry form in the same email as the image.

General

Artwork must be original and created entirely by the artist
Only single artist illustrations qualify
There are no entry fees and no purchase is necessary
Only online entries will be accepted
Any portion of the Submission entered which is protected by copyright, any other intellectual property right or the right of a third party, may not be entered unless the artist has obtained all required authorizations.

Statement of consent, authorization and release in connection with the Submission entered

1.1 By entering the Contest, entrants confirm that they are authorized to provide the following statement on behalf of the artist:

I grant Common Deer Press and its representatives the authorization to reproduce, broadcast, publish, distribute, represent in public, edit and modify the Submission entered. These are worldwide authorizations, without any further compensation beyond my participation in this Contest and for an unlimited period of time, for the purposes of this Contest or for any other purpose related to the activities of Common Deer Press, including but not limited to, broadcast in various media including the www.commondeerpress.com Website, web banners, existing Internet platforms (Facebook, Twitter, Instagram, YouTube, etc.) or advertising material promoting the present Contest or its future editions, as the case may be, or the services and/or products of Common Deer Press. I agree to the use of my first and last name, and city of residence in connection with the Submission entered. I declare that the Submission entered is original, that I am its sole author or that I have obtained all required rights or authorizations for its use according to the terms set out in these Contest rules and that I am not in violation of any law or third-party right. Upon request, I agree to provide Common Deer Press and its representatives with the authorizations mentioned in this section. I acknowledge that Common Deer Press and its representatives have no responsibility concerning the use and broadcast of the Submission entered for the authorized purposes and they cannot be held liable for any claim whatsoever under these terms and conditions or the terms of use of the Website by users. I undertake to reimburse Common Deer Press and its representatives for any expense incurred by them in the event of a claim or legal proceedings resulting from the use or the broadcast of the Submission entered.

1.2 Only the three winners Submissions will be published by Common Deer Press.

1.3 Common Deer Press reserves the right to withdraw the finalists’ Submission entered on the Contest website in whole or in part. Common Deer Press also reserves the right to modify, in whole or in part, the Submission entered, or to disqualify the finalist if for any reason it was found that their entry does not comply with these Contest rules.

Judging Criteria

During the Contest Period all Submissions will be reviewed by a panel (the “Judging Panel”) which will include at least 3 individuals selected from a variety of different backgrounds and occupations. The Judging Panel will review the Submissions which will be judged on originality, creative expression, and quality of artwork. Each Submission will be judged on the following criteria to determine its score (the Judges’ Score):

40% Creativity and originality,
40% Relevance to the book
20% Style and tone – the quality of artwork

(Collectively, the “Judging Criteria”).

Each Submission will receive a score, expressed in the number of points out of a maximum possible of 100, on each of the three (3) parts of the Judging Criteria. These three (3) scores will be added together and weighted according to their percentage importance for a total number of points awarded to the Submission. The three Submissions with the highest scores as determined by the most points awarded based on the Judging Criteria, in the sole discretion of the Judging Panel, will be selected as the potential winners. In the course of determining the winners, if four or more Submissions finish with the identical score, all Submissions receiving the highest score will be selected as potential winners and will share equally in the prizes awarded.

Prizes

The artists whose Submissions receive the three highest scores will each receive five (5) print copies of Dear Earthling: Cosmic Correspondent with the their name on the cover (along with the author's) and on the copyright page of the interior. These copies are for personal use only and not for resale.
Common Deer Press will be responsible for all costs associated with production of the print books.

Awarding of Prize

On August 1st, 2019 at 10 a.m., the artists of the Submissions with the highest scores will be eligible to be declared the Prize winners, subject to compliance with the Contest rules. The Prize winners will be contacted by Common Deer Press within approximately two (2) business days by the preferred method of contact provided on the entry form. Before being declared a winner of the Prize, the artists and their parents or guardians whose Submissions have collected the highest scores must first:

Complete and return to Common Deer Press (or its authorized agent) by the deadline specified in the documents a written declaration and release (the “Declaration and Release”), declaring that the entrant is eligible to win the prize in accordance with these Contest Rules and releasing Common Deer Press, and all of its respective directors, officers, owners, partners, shareholders, employees, agents, representatives, successors and assigns from any liability in connection with this Contest, or the use, misuse or possession of any prize related thereto. Prizes will only be awarded to verified winners;
In addition to the authorizations which have already been granted in compliance with these Contest rules, assign all copyrights or intellectual property rights and waive all moral rights related to the Submission entered to Common Deer Press and, if required, supply any additional documentation proving that they hold all rights related to the Submission entered without any form of compensation. A statement to such effect will be included in the Declaration Form;
Upon request and in a timely manner, provide an identification card with photograph;
Return of any prize notification as undeliverable, inability to reach the selected participant, Failure of the selected participant to respond to the notification within five (5) business days of the first attempt by Common Deer Press, failure of the selected participant to provide any required proof of eligibility, the completed Winner Release, or other documentation within ten (10) days, failure to comply with any of the conditions above or any other condition in these Contest rules or refusal of the prize will cause the selected participant to be automatically disqualified and forfeit the prize. In such a case, Common Deer Press will select the next participant whose Submission received the highest score until participant is selected and declared a winner.

Rights Associated with Cosmic Creativity

By participating in this Contest the parent or guardian of the artist of the submission warrants that Common Deer Press is given and has the right to use the artist’s name, likeness, biographical information, information and materials contained in the Entry Form, photographs, and any statements or remarks made about the Cosmic Creativity contest in advertising and promotion without further compensation or permission, except where prohibited by law. All entries, and any copyrights and moral rights therein, become the sole property of Common Deer Press. By entering, the parent or guardian of the author of the submission agree to abide by the above stated rules, and warrant that their Submission is the original work of the author and does not infringe upon or violate rights of any third party, and warrant that Common Deer Press has the right to edit, publish, promote, and otherwise use their entry materials without permission, notice or compensation. No royalties will be paid at this or any time.

By participating in this Contest, the parent or guardian of the artist of the submission assigns all right, title, and interest in and to the Submission to Common Deer Press and warrants that they have the authority to assign such right, title, and interest. In the event that any applicable law requires certain formalities to be fulfilled to effectuate such grant of rights, each artist and their parent or guardian agrees to cooperate with Common Deer Press to achieve fulfillment of such formalities.

By participating in this Contest, the parent or guardian of the artist of the submission agrees to be bound by these Cosmic Creativity rules. Each artist and their parent or guardian agrees to and warrants that Common Deer Press, and its employees, officers, directors, shareholders, agents, representatives, subsidiaries, parent companies, or other affiliated companies is released and held harmless from any and all damages, losses, claims and liabilities arising out of participation in the Cosmic Creativity contest or resulting from acceptance or claiming of any prize hereunder. Common Deer Press reserves the right, in its sole discretion, to terminate, suspend, or otherwise cancel the Cosmic Creativity contest at any time. Common Deer Press is not responsible for any expenses incurred in connection with participation in the Cosmic Creativity contest.

Privacy: Unless otherwise specified, any and all information connected in connection with this Contest will be used solely for the purpose of administering the Contest.

General Conditions

Entry forms and Submissions are subject to verification by Common Deer Press. Any entry form which is incomplete, fraudulent, submitted late, showing a wrong email address or phone number or otherwise noncompliant shall be rejected and will not entitle the entrant to be entered in the contest or to win a prize.
Common Deer Press reserves the right to disqualify an entrant or to cancel an entry submitted by an entrant who participates or tries to participate in this contest by using methods that do not comply with these contest rules or that are unfair to the other entrants (e.g. entries exceeding the authorized limit).
The prize must be accepted as awarded and may not be substitute, transferred to another person, replaced by another prize or exchanged in whole or in part for cash.
Each winner releases and holds harmless Common Deer Press, their affiliates, their advertising and promotional agencies, and their employees, agents and representatives from and against any damage resulting from the acceptance or use of the prize.
Common Deer Press, their affiliates, their advertising and promotional agencies, and their employees, agents and representatives, are not responsible or liable for any of the following that may limit or prevent any entrant’s participation in the contest: malfunctioning of any computer component, software or communications line; loss or lack of a communications network; or any transmission that is faulty, incomplete, incomprehensible or erased by any computer or network. Common Deer Press, their affiliates, their advertising and promotional agencies, and their employees, agents and representatives are also not responsible or liable for any damages or loss that may be caused, directly or indirectly, in whole or in part, by the downloading of any Web page or software or by the transmission of any information related to participation in the contest.
Common Deer Press does not warrant that access to or use of the contest website will be uninterrupted during the Contest Period or error-free.
Common Deer Press reserves the right, at its sole discretion, to cancel, modify or suspend this contest in whole or in part, or to terminate it, should human intervention or an event take place that could modify or affect the administration, security, impartiality or conducting of the contest as provided in these contest rules.
In the event that the computer system cannot record all the contest entries or scores during the Contest Period for whatever reason, or if participation in the contest must be terminated in whole or in part before the end date of the contest as provided in the contest rules, Common Deer Press, at its sole discretion and without liability to any entrant or intended entrant, may proceed with the selection from among the entries duly registered or recorded during the Contest Period or, as the case may be, up to the date of the event terminating participation in the contest.
In no event shall Common Deer Press, its affiliates, their advertising and promotional agencies, the suppliers of goods, materials or services related to this contest, and their employees, agents and representatives be required to award more prizes than those indicated in these contest rules or to award a prize otherwise than in accordance with these contest rules.
Persons who enter or try to enter this contest release Common Deer Press, their affiliates, their advertising and promotional agencies, and their employees, agents and representatives from any liability for damage they may incur as a result of their participation or their attempt to participate in the contest.
Each winner or potential winner authorizes Common Deer Press and its representatives to use their name, photo, likeness, statement regarding the prize, place of residence and/or voice for publicity purposes, without any additional form of compensation and agrees to execute and return a more complete Release to this effect before being awarded a prize.
Any decision by Common Deer Press or its representatives regarding this contest is final and without appeal.
For the purposes of these contest rules, the entrant is the person whose personal information appears on the entry form. It is to this person to whom the prize will be awarded if they are selected and declared a winner.
No communication or correspondence related to this contest shall be exchanged with entrants except as provided for in the contest rules or at Common Deer Press’s initiative.
Entrants’ personal information collected for the purposes of the contest will be used only to administer the contest. No commercial or other communications unrelated to the contest will be sent to entrants, unless they have otherwise agreed to receive such communications.
If a section of the contest rules is declared or deemed illegal, unenforceable or invalid by a competent court, that section shall be considered invalid, but all unaffected sections will be applied within the limits of the law.
Any attempt to deliberately damage the website of this contest and/or any related site or to sabotage the legitimate course of this contest constitutes a violation of civil and criminal laws. Should there be any threats of violations, Common Deer Press reserves the right to reject the entrant’s entries and obtain legal or equitable relief under the applicable laws.